Nutopia

Office Manager Wanted!

20 Jul 2016

ROLE:                                    Office Manager (full-time, permanent role)
SALARY:                               TBC - based on experience
DEPARTMENT:                  Administration
LOCATION:                         Fitzrovia, London W1T
START DATE:                      1st August 2016 (or asap)
HOW TO APPLY:                Send your CV and a covering letter (with a note of salary expectations and, if applicable, notice period) to sophie.mautner@nutopia.com   with ‘Nutopia Office Manager' as the subject line

Nutopia is a TV production company with offices in the UK and US. We produce a range of high-end factual and drama-doc content for broadcast by Networks around the world.

We are looking for a new Office Manager to run our two offices (same site). This will be a varied, challenging role within a creative, fast-paced and deadline-driven environment so we need someone who can hit the ground running.

KEY RESPONSIBILITES

  • Being responsible for maintaining a well-run and tidy office and providing support to all departments
  • Anticipating needs of office day-to-day (down to staples and teabags) and, in a wider context including liaising with Head of Production re. upcoming desk/PC requirements and COO re. improvements to the existing space
  • Basic company IT support including setting up new starters and everyday trouble-shooting. Liaising with IT consultants for anything more complicated
  • Managing junior members of office staff incl runner, receptionist
  • Maintaining relationships with suppliers and contractors
  • Running the office supplies budget, reporting to the COO and MD. Includes reconciling petty cash, credit cards
  • General office H&S and fire safety including organising annual maintenance and checks
  • Ensuring files and systems are maintained and updated as required
  • Managing bookings diary for in-house facilities including meeting rooms
  • Running/managing Nutopia’s internship programme and mentoring scheme
  • Working to the Head of Talent to support staffing requirements, communication and database management
  • Reception cover

ESSENTIAL SKILLS & EXPERIENCE

  • Previous experience managing a busy office environment
  • Mature, responsible, confident
  • Proactive, responsive and observant of the needs of both the office and individuals
  • Approachable, professional demeanour
  • Articulate (both in person, over the phone and in writing)
  • Able to work with confidential material, understanding of data protection and sense of discretion

IDEAL, BUT NOT ESSENTIAL

  • Working knowledge of TV production and some background in the media industry
  • Understanding of PMI accounts package

As an equal opportunities employer, Nutopia welcomes applications from all sections of the community. BAME candidates welcome

This is not a production job and there are no other roles available. Please do not apply unless your skills and experience match those above.

For all press enquiries contact: sophie.mautner@nutopia.com

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