Nutopia

PA to CEO

15 Aug 2016

superheroes-blue-nightWe are looking for someone to join us to provide support for our CEO. This will be a varied, challenging role within a creative, fast-paced and deadline-driven environment so we need someone who can hit the ground running.

There is a real opportunity for you to make the role your own and grow with the company during a very exciting period.

 

Personal Assistant to CEO

KEY RESPONSIBILITIES

  • Act as the first point of contact for CEO with people from both inside and outside the organisation
  • Day to day administrative support including some personal items
  • Screening incoming correspondence including emails and telephone queries
  • International travel organisation & visas if needed
  • Working closely with the production teams
  • Producing documents, briefing papers, travel itineraries,
  • Attending meetings, taking minutes/action points and distributing them afterwards
  • Managing diaries, scheduling and coordinating internal and external meetings, conference calls and preparing meeting material
  • Assist the wider team with key events
  • Work alongside office team to support senior management and Head of Talent
  • Reconciling floats, expense claims
  • Ensuring files and systems are updated
  • Occasional cover for reception and production staff
  • Keeping Social Media channels and website up to date and collating any press clippings
  • Managing industry festival attendance and awards
  • Organising company strategy days and board meetings

SKILLS & EXPERIENCE

  • Previous experience in a similar role
  • Organised with good attention to detail
  • Good Microsoft Office skills, especially Outlook
  • Proactive, Enthusiastic, determined and driven
  • Approachable, professional demeanour
  • Confident, articulate (both in person, over the phone and in writing)
  • Strong sense of initiative, able to multi-task and anticipate needs of colleagues
  • Flexibility and the ability to prioritize and make decisions under pressure
  • Resilient
  • Able to work with confidential material, understanding of data protection and sense of discretion
  • Able to represent the business at a corporate level

IDEAL BUT NOT ESSENTIAL

  • Working knowledge of TV production and some background in the media industry
  • Experience using Photoshop and PowerPoint

 

If this is you please email [email protected] with a CV and covering letter with salary expectations.

This is a full time permanent role starting ASAP.

For all press enquiries contact: [email protected]

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