Office Manager Wanted!
20 Jul 2016
ROLE: Office Manager (full-time, permanent role)
SALARY: TBC - based on experience
DEPARTMENT: Administration
LOCATION: Fitzrovia, London W1T
START DATE: 1st August 2016 (or asap)
HOW TO APPLY: Send your CV and a covering letter (with a note of salary expectations and, if applicable, notice period) to [email protected] with ‘Nutopia Office Manager' as the subject line
Nutopia is a TV production company with offices in the UK and US. We produce a range of high-end factual and drama-doc content for broadcast by Networks around the world.
We are looking for a new Office Manager to run our two offices (same site). This will be a varied, challenging role within a creative, fast-paced and deadline-driven environment so we need someone who can hit the ground running.
KEY RESPONSIBILITES
- Being responsible for maintaining a well-run and tidy office and providing support to all departments
- Anticipating needs of office day-to-day (down to staples and teabags) and, in a wider context including liaising with Head of Production re. upcoming desk/PC requirements and COO re. improvements to the existing space
- Basic company IT support including setting up new starters and everyday trouble-shooting. Liaising with IT consultants for anything more complicated
- Managing junior members of office staff incl runner, receptionist
- Maintaining relationships with suppliers and contractors
- Running the office supplies budget, reporting to the COO and MD. Includes reconciling petty cash, credit cards
- General office H&S and fire safety including organising annual maintenance and checks
- Ensuring files and systems are maintained and updated as required
- Managing bookings diary for in-house facilities including meeting rooms
- Running/managing Nutopia’s internship programme and mentoring scheme
- Working to the Head of Talent to support staffing requirements, communication and database management
- Reception cover
ESSENTIAL SKILLS & EXPERIENCE
- Previous experience managing a busy office environment
- Mature, responsible, confident
- Proactive, responsive and observant of the needs of both the office and individuals
- Approachable, professional demeanour
- Articulate (both in person, over the phone and in writing)
- Able to work with confidential material, understanding of data protection and sense of discretion
IDEAL, BUT NOT ESSENTIAL
- Working knowledge of TV production and some background in the media industry
- Understanding of PMI accounts package
As an equal opportunities employer, Nutopia welcomes applications from all sections of the community. BAME candidates welcome
This is not a production job and there are no other roles available. Please do not apply unless your skills and experience match those above.
For all press enquiries contact: [email protected]
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