Office Manager Wanted!

20 Jul 2016

ROLE:                                    Office Manager (full-time, permanent role)
SALARY:                               TBC - based on experience
DEPARTMENT:                  Administration
LOCATION:                         Fitzrovia, London W1T
START DATE:                      1^st August 2016 (or asap)
HOW TO APPLY:                Send your CV and a covering letter (with a note of salary expectations and, if applicable, notice period) to [email protected]   with ‘Nutopia Office Manager' as the subject line

Nutopia is a TV production company with offices in the UK and US. We produce a range of high-end factual and drama-doc content for broadcast by Networks around the world.

We are looking for a new Office Manager to run our two offices (same site). This will be a varied, challenging role within a creative, fast-paced and deadline-driven environment so we need someone who can hit the ground running.

KEY RESPONSIBILITES

Being responsible for maintaining a well-run and tidy office and providing support to all departments
Anticipating needs of office day-to-day (down to staples and teabags) and, in a wider context including liaising with Head of Production re. upcoming desk/PC requirements and COO re. improvements to the existing space
Basic company IT support including setting up new starters and everyday trouble-shooting. Liaising with IT consultants for anything more complicated
Managing junior members of office staff incl runner, receptionist
Maintaining relationships with suppliers and contractors
Running the office supplies budget, reporting to the COO and MD. Includes reconciling petty cash, credit cards
General office H&S and fire safety including organising annual maintenance and checks
Ensuring files and systems are maintained and updated as required
Managing bookings diary for in-house facilities including meeting rooms
Running/managing Nutopia’s internship programme and mentoring scheme
Working to the Head of Talent to support staffing requirements, communication and database management
Reception cover

ESSENTIAL SKILLS & EXPERIENCE

Previous experience managing a busy office environment
Mature, responsible, confident
Proactive, responsive and observant of the needs of both the office and individuals
Approachable, professional demeanour
Articulate (both in person, over the phone and in writing)
Able to work with confidential material, understanding of data protection and sense of discretion

IDEAL, BUT NOT ESSENTIAL

Working knowledge of TV production and some background in the media industry
Understanding of PMI accounts package

As an equal opportunities employer, Nutopia welcomes applications from all sections of the community. BAME candidates welcome

This is not a production job and there are no other roles available. Please do not apply unless your skills and experience match those above.

For all press enquiries contact: [email protected]