PA to CEO

15 Aug 2016

superheroes-blue-night We are looking for someone to join us to provide support for our CEO. This will be a varied, challenging role within a creative, fast-paced and deadline-driven environment so we need someone who can hit the ground running.

There is a real opportunity for you to make the role your own and grow with the company during a very exciting period.

Personal Assistant to CEO

KEY RESPONSIBILITIES

Act as the first point of contact for CEO with people from both inside and outside the organisation
Day to day administrative support including some personal items
Screening incoming correspondence including emails and telephone queries
International travel organisation & visas if needed
Working closely with the production teams
Producing documents, briefing papers, travel itineraries,
Attending meetings, taking minutes/action points and distributing them afterwards
Managing diaries, scheduling and coordinating internal and external meetings, conference calls and preparing meeting material
Assist the wider team with key events
Work alongside office team to support senior management and Head of Talent
Reconciling floats, expense claims
Ensuring files and systems are updated
Occasional cover for reception and production staff
Keeping Social Media channels and website up to date and collating any press clippings
Managing industry festival attendance and awards
Organising company strategy days and board meetings

SKILLS & EXPERIENCE

Previous experience in a similar role
Organised with good attention to detail
Good Microsoft Office skills, especially Outlook
Proactive, Enthusiastic, determined and driven
Approachable, professional demeanour
Confident, articulate (both in person, over the phone and in writing)
Strong sense of initiative, able to multi-task and anticipate needs of colleagues
Flexibility and the ability to prioritize and make decisions under pressure
Resilient
Able to work with confidential material, understanding of data protection and sense of discretion
Able to represent the business at a corporate level

IDEAL BUT NOT ESSENTIAL

Working knowledge of TV production and some background in the media industry
Experience using Photoshop and PowerPoint

If this is you please email [email protected] with a CV and covering letter with salary expectations.

This is a full time permanent role starting ASAP.

For all press enquiries contact: [email protected]